FAQs

Do you accept insurance?

No, our office is self-pay. We do not submit any claims to insurance and are considered out-of-network providers. We are happy to provide you with a superbill at the end of the evaluation that you can submit to your insurance company for out-of-network reimbursement. Please contact your insurance company to determine your out-of-network benefits for the following psychological testing CPT codes: 96130, 96131, 96136, and 96137.

How much does an evaluation cost?

Every evaluation begins with a parent intake meeting during which we discuss your child’s developmental history, your current concerns, and a testing plan. The fee for this initial meeting is $160. The cost for an evaluation ranges from $1,600 – $2600 depending on the extensiveness of the evaluation. This fee covers direct testing, report writing, and a 2-hour feedback session at the end of the process. The only separate cost is the $160 for the initial intake meeting with parents. Please contact our office for more specific pricing based on type of evaluation.

If you have requested an Independent Educational Evaluation (IEE) through your school district, you must inform the school district that you have selected Dr. Meghan Martin as the evaluator. The district will then contact her to obtain information and send a purchase order for the evaluation. You will not be responsible for any payments if you have obtained an IEE.

What forms of payment do you accept?

We accept credit card, check, or Zelle. We can also accept most HSA cards.

When is payment due?

Half payment is due at the beginning of the initial testing session.  Final payment is due at the feedback session. 

What is the process for an evaluation?

1. Contact the office to determine if we will be a good fit for your needs and schedule your parent intake appointment.

2. Log into the client portal and complete all required paperwork prior to your initial intake appointment.

3. Email, upload to the client portal, or mail a copy of your child’s most recent evaluations (through the school or other agencies/doctors), IEP, 504, or grades prior to your appointment. You can also bring copies along with you to your initial intake appointment.

4. This initial appointment is only for parents, guardians, or other adults that you feel will provide good input about your child. You should not bring your child to the initial intake appointment. We want parents to be able to talk freely about concerns and do not want your child to feel judged or evaluated. We will be completing an interview to obtain more information about your child’s developmental history and current concerns. At this appointment, we will determine what your goals are for the evaluation, what questions you hope to have answered, and what testing will need to be completed to answer these questions. We will schedule an appointment for your child to complete testing and provide you and teachers with rating scales to be completed prior to testing.

5. Direct testing typically takes between 2-8 hours, depending on the amount of testing that needs to be completed and the age of your child. In general, testing for young children takes less time than testing for older children and adolescents. Most testing is completed with the examiner and the child. Parents may wait in the waiting area or leave and return at an agreed upon time. Dr. Martin will give you an idea of the time involved in testing at your initial appointment. We typically complete 2 hours of testing in the morning. Parent and child will then take a 1- hour lunch break. We will then resume testing for an hour or 2 in the afternoon. If necessary, a second appointment may be scheduled to complete testing. Your child will also be given frequent breaks to rest and relax between tests. There will be snacks and drinks for your child.

6. Once the observations, interviews, testing, and rating scales are completed and returned, Dr. Martin will score all information and write a written report. She will then schedule a time for you to return to the office to review the results of the evaluation, recommendations, and create an action plan for your child. You will receive a copy of the report at this meeting.

How do I prepare for the evaluation appointment?

You can begin preparing your child for testing by explaining to them what “kind of doctor” a psychologist is. Simply put, a psychologist is a doctor who helps with thoughts, feelings, and behaviors that might be causing us trouble. An educational psychologist also helps us better understand how we learn. You can help your child understand what testing is like by telling them that testing helps us figure out what might be causing some of the challenges we have, and it gives us ways to make things easier. To communicate to your child about reasons they may be coming for testing, you can say something like, “You know how    is hard for you and it sometimes causes you trouble? Sometimes testing is helpful to see what is causing that, so we can help.”

On the day of testing, try to make sure your child has had a good night’s rest, has had breakfast, and has glasses, communication devices, etc. If your child typically takes medication, make sure that they take their medication prior to the appointment. Many parents want us to see their child’s true behaviors; however, not taking medication that they typically take could negatively impact other areas and result in an underestimate of their true abilities on cognitive or academic tests. Please have your child bring a water bottle, snack, and hoodie/sweatshirt.

When will I find out the results?

We will schedule a feedback session approximately 2-4 weeks after testing is completed.

Should my child come to the meeting where you review the results?

It is recommended that parents do not bring any children with them to the meeting where we review results. It allows parents to ask questions, feel open to express emotions, and freely discuss their concerns. If you have an adolescent who wishes to attend this meeting, then talk about it with them and determine if this is appropriate and will allow you both to have your questions answered. This meeting is typically around 1-2 hours in length.